During each meeting, members take on a variety of roles as they practice their public speaking skills. Members rotate roles from meeting to meeting. The meeting is split into three parts. The first portion is a variety of presentations, both planned and off-the-cuff, which is overseen by the Toastmaster, a member volunteering for that role for the evening. The second portion of the meeting is the Evaluation portion, run by the General Evaluator. The final part of the meeting, overseen by the Club President, is a short business meeting.

Major roles and activities of the meeting include the following:

Part 1 - Presentations

• Toastmaster - The Toastmaster organizes and runs the presentation portion of the meeting, calling on various participants, and keeping things moving.
• Speakers - These are planned presentations, which members have prepared in advance. Typically, they are 5 to 7 minutes in length, although some speeches for more advanced members are longer. Periodically one of these presentations is about how to improve your presentations and speaking ability.
• Table Topics - Table Topics provides a chance to practice impromptu speaking. The Table Topic Master picks the topics, and then members “volunteer” to give 1 to 2 minute presentations on these topics.

Additionally, members perform smaller roles, such as Wordmaster, presenting the word of the day, and Jokemaster, who tells a joke or amusing story to add some humor to the evening.

Part 2 - Evaluation

• General Evaluator - Runs the evaluation portion of the meeting, calling on each of the individuals who have been assigned an evaluation role, and then at the end, providing an overall evaluation of the meeting.
• Evaluators - Constructive feedback is an important tool in improving presentation skills. Each evaluator provides a 2 to 3 minute evaluation of each speaker who gave a prepared presentation.
• Timer - Having a presentation that’s not too short, and not too long, is important in effectively getting a message across. Each presentation is timed, and the timer keeps the speakers on track with the green (you’re nearing the end), yellow (time is almost up), and red (your time is up!) cards. During the evaluation portion of the meeting, the timer gives a report as to how everyone did in sticking to their assigned times.
• Ah Counter & Grammarian - Ah’s and um’s detract from the quality of a presentation, so we keep track (but we don’t count more than 5!); this person also points out any grammatical errors that have been made

Part 3 - Business Meeting

The Club President conducts a short business meeting, reminding members about future club meetings and events, and also Toastmaster district and area activities. The schedule for upcoming meetings is reviewed, along with any other club business.